Vacancies and opportunities

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below. If you have any queries, please contact recruitment@scottishbooktrust.com, or call Laura on 0131 524 0160

We are currently recruiting for the following opportunities:

Early Years Outreach Manager
Office Manager


Early Years Outreach Manager

Salary: Grade 5 £28,500 - £34,000

Contract: Full time, permanent

Closing Date: 5pm, Monday 1 April

Interview Date: Wednesday 10 April

Reporting to: Head of Early Years Team

 

Job Summary

The role leads on the strategic development of our EY outreach work which supports families who need extra help to access the benefits of Bookbug. The role works closely with the Head of Early Years, the EY Programme Development Manager and EY Operations Manager to ensure outreach is a cohesive part of the EY programme. The role also contributes to the overall aim of promoting early book-sharing and songs and rhymes to help all children in Scotland lead happier, healthier and safer lives. 

The EY Outreach Manager leads the delivery of our national training programme and promotes and advocates for the outreach programme by building and maintaining strong networks with key stakeholders and partners, such as local authority steering groups. The role line-manages the EY outreach team of 3 staff.

 

Key Responsibilities

  • Develop and maintain strong working relationships across Scotland with relevant stakeholders, including health, social work, education and library services, and national third sector organisations.
  • Chair regular local authority steering group meetings, implementing actions and developments
  • Lead on delivery of tailored training plans for each local authority
  • Oversee delivery of outreach-related external events (e.g. Shared Practice events)
  • Promote Bookbug Outreach to new audiences and advocate at a national level
  • Lead on evaluation and improvement of Bookbug Outreach and identify further research needs
  • Support the EY Programme Development Manager to ensure training resources are effective
  • Oversee project work targeting equalities objectives
  • Manage and monitor the EY Outreach Programme budget (c. £200k)
  • Prepare internal and external reports on programme achievements
  • Monitor and manage the outreach team workload and progress against targets
  • Line-manage 3 members of staff, supporting their development and achievement of objectives
  • Keep up to date with Early Years policies and research, in order to drive strategic development of the outreach work
  • Contribute to the strategic development of the Early Years programme
  • Contribute to the preparation and submission of funding applications
  • Attend conferences, network meetings and events as an ambassador for Scottish Book Trust

 

Skills and Experience

  • A minimum of three years’ experience managing complex, large-scale (preferably national) projects
  • Excellent people skills; experienced at leading, motivating and supporting staff performance and development
  • Ability to work collaboratively across the EY Team to deliver the programme aims
  • Highly motivated, organised and efficient; able to manage, prioritise and delegate a large and varied workload
  • Excellent communication, influencing and negotiation skills; ability to inspire and persuade key stakeholders and partners
  • Excellent presentation skills; confident addressing large groups of key stakeholders
  • Skilled network builder with experience of managing key external relationships
  • Experienced problem-solver, adept at finding creative solutions, persevering to achieve goals and resilient in the face of challenges and changing work priorities
  • Excellent budget management skills
  • Excellent IT skills, including Microsoft Office programmes
  • Full, clean UK driving licence.
  • Knowledge of key national early years policies

 

Other Information

The post is based in Scottish Book Trust’s Edinburgh office but requires frequent travel throughout Scotland, including overnight stays, as well as some evening and occasional weekend working.

 

How to Apply

To apply for this post please complete a Scottish Book Trust Application Form and email it to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


Office Manager

Salary: Grade 3 (£21,500 - £25,999 per annum) 

Contract: Full time, permanent

Closing Date: 9am, Wednesday 3 April

Interview Date: Thursday 11 April

Reporting to: Director of Finance & Operations

 

Job Summary

The post is responsible for creating and maintaining a safe, efficient and productive office environment for Scottish Book Trust staff, as well as overseeing the upkeep of the Scottish Book Trust building, close and garden.

The post also provides administrative support to the CEO for diary management, organising meetings, papers, travel and leads on the administration and minuting of Board Meetings, including supporting the Chair and liaising with other Board Members.

The post maintains HR recording systems and processes, including recruitment, sickness absence and appraisal monitoring.

As part of the small Operations Team, the post also provides some general administration and support to the team and to the Director of Finance & Operations.

 

Key Responsibilities

There are three key areas of the role:

Office Facilities Management

  • With support from the Director of Finance & Operations, create, implement and report on the charity’s Carbon Management Plan and lead the office Green Team
  • Manage the contracts for maintenance, repairs, equipment purchases/ leases, and monitor the related equipment and maintenance budgets
  • Order and oversee IT equipment provision and manage the external IT support service, escalating issues as appropriate
  • Set-up and manage the office utilities contracts
  • Manage the cleaning and waste disposal contracts and ensure office interiors, including kitchen and toilets, are kept clean, tidy and present a professional appearance to visitors and staff alike
  • Manage the garden and close cleaning contracts to ensure high standards of cleanliness and amenity for staff, visitors and the general public
  • Lead on Health and Safety within the office and garden/close environment, including managing the fire and security systems and contracts
  • Organise and source stocks of office, kitchen and toilet consumables
  • Work with programme staff to display and promote the work of Scottish Book Trust in the publically accessed areas of the office building
  • Research and feed in to the development of policy and strategy initiatives in the relevant areas of the role’s responsibility

Office Administration 

  • Provide administrative support, diary management, organise meetings, agendas and papers for the CEO
  • Support the CEO with the organisation and administration of Board meetings, liaising with the Chair and other Board Members as required, and taking minutes at Board meetings
  • Assist with general telephone and email enquiries, meet and greet CEO/SMT visitors, set up and clear meeting rooms for SMT/Board Meetings, as required
  • Provide occasional administrative support to the Director of Finance & Operations, as required, to support the wider work of the Operations Team.

HR Support

  • Maintain accurate confidential HR records for staff
  • Maintain HR recording systems e.g. sickness absence, appraisals and equalities reporting
  • Produce periodic statistical HR reports for monitoring and management purposes
  • Provide administrative support to line managers by running efficient recruitment and induction processes
  • Be a first point of contact for day to day queries on HR policies and processes
  • Assist the Director of Finance & Operations with desktop research to help develop of HR policies and procedures

 

Skills and Experience

  • Minimum of 3 years’ experience in an office, facilities and building management role
  • Excellent organisational skills with the ability to prioritise a varying set of tasks on a daily basis
  • High degree of competence in MS Outlook, Word and Excel
  • Competent using spreadsheets, databases and handling data for statistical reporting; confident with numerical data and calculations
  • Experience of managing a range of contracts with external providers, such as property maintenance and office related services
  • Budget setting, monitoring and price negotiation skills
  • A friendly, flexible, can-do attitude, motivated to provide a high quality support service
  • Excellent problem-solving skills with ability to use own initiative
  • Resilient with ability to stay calm and maintain professional standards under pressure
  • Excellent communications skills with the ability to maintain effective relationships with external providers, as well as creating productive staff relationships
  • Experience of working with and providing administrative support to senior management and Board
  • Excellent written and verbal communication skills, demonstrating diplomacy and tact
  • Excellent team–working skills with a collaborative approach to delivering support services across the organisation
  • Knowledge of HR systems and practices is desirable
  • Knowledge of board governance and minute taking is desirable
  • Experience of maintaining confidentiality

 

Other Information

The post is based at Scottish Book Trust’s offices in Edinburgh.

 

How to Apply

To apply for this post please complete a Scottish Book Trust Application Form and email it to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160


The following opportunities are now closed for applications

Media Officer