Vacancies and opportunities

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below. If you have any queries, please contact, or call Meg on 0131 524 0160


We are currently recruiting for the following opportunities:

School Communities Events Coordinator 

School Communities Events Coordinator 

Contract: Permanent, full time

Salary: Grade 3: £21,500 -£25,999

Reporting to: School Communities Events Manager

Application deadline: Monday 15 July 10am

Interview date: Wednesday 24 July


Job Summary

The School Communities (SC) team delivers a range of projects which help children and young people to enjoy and benefit from reading and writing for pleasure. Projects include book gifting, author touring and events, book prizes and awards for learning professionals, as well as creating high quality resources and professional development for teachers.

The School Communities Events Coordinator supports the development, programming, management and delivery of author tours and other School Communities events. Supported by the School Communities Events Manager, the School Communities Events Coordinator takes authors on week long tours across the UK, visiting primary and secondary schools. The SC Events Co-ordinator runs all aspects of these events including book sales. The post also assists with delivery of the wider the School Communities programme and events, including supporting the Authors Live programme.


Key Responsibilities

  • Provide support to ensure the effectiveness of the SC author tours and other SC events, by leading on all aspects of their administration, co-ordinating schools’ participation and arranging logistics
  • Plan and deliver various SC events at a range of venues, working alongside the SC Events Manager and occasionally taking sole charge
  • Organise and drive the Scottish Book Trust people carrier to transport authors, equipment, books and resources to SC events at venues throughout Scotland (rural and urban) and occasionally in other parts of the UK
  • Across the touring week, support and assist participating authors to ensure a mutually satisfactory series of events is delivered
  • Lead communications with key partners around tour arrangements and participation
  • Record and collate event statistics, carrying out evaluation and reporting findings to mangers and sponsors
  • Liaise with publishers to organise book orders and sales at the events
  • Work alongside Marketing and other School Communities colleagues to identify, plan and coordinate content (including video) for touring and events information on Scottish Book Trust and sponsor websites, including identifying new areas of content development
  • Identify, coordinate and promote social media content to support the touring, events and wider SC programmes
  • Work with learning professionals around each tour/event to create content for sharing and showcasing
  • Assist with the planning and delivery of other School Communities events,  such as Authors Live or First Minister’s Reading Challenge Celebration event,
  • Work with other teams to co-ordinate School Communities input to other Scottish Book Trust programmes
  • Attend and support Scottish Book Trust events, where appropriate, acting as an ambassador for Scottish Book Trust
  • Participate in activities which support planning and development of the strategic direction of the School Communities programmes


Knowledge, Skills and Experience

  • A minimum of 2 years’ event planning, management and delivery experience
    • Excellent organisational and administration skills with experience of managing complex and multiple stakeholder involvement
    • Excellent IT skills including use of MS Office and some knowledge of web 2.0 technologies
    • Enthusiasm for and knowledge of contemporary children’s and young adult literature and an interest in Scottish Book Trust’s wider work
  • A confident people person with superior verbal communication skills including an ability to enthuse others and generate commitment
  • Using diplomacy and influencing skills, an ability to quickly establish and maintain effective relationships with a wide range of professionals, creative practitioners and young audiences
  • Creative, imaginative and able to identify new opportunities
  • Collaborative approach to working as part of the SC team and across teams within Scottish Book Trust
  • Ability to use own initiative to manage and prioritise multiple priorities and projects
  • Resilient with a can-do attitude and solutions-focused approach to problem-solving
  • Experience of data management and project evaluation
  • Good networking skills with ability to advocate for and represent Scottish Book Trust and its work to diverse audiences
  • Experience of implementing Health & Safety policies and awareness of Child Protection issues


Person Specification

  • Must be an experienced and confident driver with a full, clean UK driving licence
  • For insurance purposes, the postholder must be a minimum of 25 years old at application date


Other Information

Although the School Communities Events Coordinator is based at Scottish Book Trust’s offices in Edinburgh, the post holder must be prepared to travel extensively for work-related duties, including up to 8 one-week-long trips annually, out of hours and weekend working to support author tours and events.

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing basic clearance by Disclosure Scotland.


How to apply

To apply for this post please complete a Scottish Book Trust Application Form and an Equal Opportunities form and email them to  

For further information, please contact, or call 0131 524 0160