BWS Young Programmers

Book Week Scotland programming by young adults, for young adults.

Book Week Scotland is an annual celebration of books and reading run by Scottish Book Trust. This year it will take place from Monday 19 to Sunday 25 November 2018.

We are looking to recruit 5 Young Programmers who we will fund and support to put on an event for Book Week Scotland. We seek applications from young people (18 – 26 years) who wish to pursue a career in the literature sector. It is a great opportunity for young adults to gain experience of programming and put on an event around a topic/area that interests them.

We want to increase the range of events aimed at the 18-26 age group in Book Week Scotland and it is really important that whatever they look like, young people have the opportunity to lead the programming.


The offer:

  • Support to create a unique literary event for young adults like you
  • £500 to use to programme a Book Week Scotland event
  • Opportunities to meet with other Young Programmers and to hear from people working in the sector – you will be invited to our BWS partners ‘All In Day’ on 13 June at the City of Edinburgh Methodist Church
  • Support and guidance from Scottish Book Trust
  • Opportunities to get involved with the promotion of BWS in press and social media

What you need to apply:

  • One young person, aged between 18 and 26, who is passionate about books and reading and wants to share that with their peers
  • One supporting organisation – this could be your employer, a community group you are part of, your local library, your college or university etc.
  • One member of staff from your organisation who is prepared to provide you with regular support, guidance and generally act as a sounding board.

What you need to do:

The application form is in two parts

  • The first part is to be filled in by the prospective Young Programmer. It asks a bit about you, why you want to take part and what sort of event you would like to put on.
  • The second part is to be filled in by the organisation. This checks that they are able to provide the support you need and that they are happy for the application to go ahead.

The deadline for applications is Friday 4 May at 5pm


Information for the Supporting Organisation


  • The funding requires the commitment of one named member of staff to be the mentor for the Young Programmer. This person will be the Young Programmer’s main support throughout the process of programming and putting on an event or activity for Book Week Scotland. They will work with the Young Programmer to agree the details of the planned event, to manage the use of the funding, to ensure that the event is delivered successfully during Book Week Scotland and to provide the evaluation details required for Scottish Book Trust’s final report.
  • The mentor will invited to attend a development day with their Young Programmer – the BWS ‘All In Day’ on Wednesday 13 June
  • The organisation will take receipt of the funding provided and will ensure that the funding is used in an appropriate way



How you can use the funding

  • Events can take place anywhere in Scotland and can either be open to the public or for a specific group, but they should be designed to be of interest to young adults like you
  • Events can feature an author/storyteller/illustrator/writer or be an event without an author
  • Event support will be allocated at £500 per event or activity. This can be used to cover: an author fee of at least £175 per event; author expenses (e.g. travel, accommodation) and event expenses (e.g. venue hire, catering, prizes, books to give away).
  • Authors DO NOT have to be part of the Live Literature Funding database but we DO ask that you pay author fees at the Live Literature rate of £175 per session plus agreed travel expenses
  • The events may charge an admission fee, provided the money raised goes towards covering event expenses
  • All financial support provided by SBT must be used to deliver the event/activity. Funds received may not be used to support selling tickets for profit, to purchase book stock which will be sold at the event or any other profit generation.


About Book Week Scotland

The theme for Book Week Scotland 2018 is Rebel. Not all events or activities need to be informed by the theme, as we will be looking to build a range of events, related to books, reading and writing.


Promotion and Participation

To help you publicise your BWS events we provide a range of free print materials available to all partners such as posters, postcards and bookmarks. We also provide a BWS Handbook with guidance on putting on and marketing an event, generating press coverage and the evaluation process.


Claiming Your Support

Once the support for your event or activity for BWS is confirmed and you have submitted your listing information, we will release funding to you at the end of September 2018.


Stay in touch 

If you have you any questions about Book Week Scotland or applying to be a Young Programmer, please feel free to get in touch with Frances Campbell by emailing or phoning 0131 524 0160.


Allocating Support

Scottish Book Trust will assess all the proposals and will allocate support in order to best deliver a diverse, engaging and interesting programme for Book Week Scotland. We will be looking to ensure:

  • A broad geographical spread of activity
  • Diversity and creativity in the type of activities and events offered
  • Accessibility and inclusion

We particularly welcome applications from:

  • People with little or no programming experience
  • People from black, Asian and minority ethnic groups; people with disabilities and people from the LGBT+ community as these groups are currently under-represented in our programmes.


All in Day

If your application is successful we will invite you to join us for a BWS partners All In Day. This is an opportunity to meet other partners putting on events for BWS and the other Young Programmers. It’s a great opportunity to meet lots of people involved in BWS, to hear about their ideas and to get all the information you need to plan a great BWS event. We will cover your travel costs to attend this event. All In Day will take place on Wednesday 13 June at the City of Edinburgh Methodist Church.


Important Dates for Applicants

Deadline for applications

Friday 4 May, 5pm

All In Day

Wednesday 13 June at the City of Edinburgh Methodist Church

Book Week Scotland Programme Press Launch

Wednesday 3 October

Book Week Scotland

Monday 19 to Sunday 25 November 2018


Teaser image by Ian Schneider, Unsplash 

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