Vacancies

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below.

If you have any queries, please contact recruitment@scottishbooktrust.com, or call Laura on 0131 524 0160

 

We are currently recruiting for:

Database Development Co-ordinator

Schools Events Manager – (Maternity Cover)

 

The following positions are now closed for applications:

Digital Story Telling Project – North Ayrshire

Reader Development Co-Ordinator

 


 

Database Development Co-ordinator

Salary: Grade 4 (£25,000-£27,999 – Full time, 1 year fixed-term)
Reporting to: Website Manager

Job Summary

The Database Development Co-ordinator supports the Website Manager in the development and introduction of a new fundraising CRM to manage contacts and projects across the charity. The post-holder influences the direction and implementation of the CRM system, as well as cleansing and updating the data currently held, ensuring it is both fit for purpose and complies with data protection guidelines. The Database Development Co-ordinator also supports and manages the current projects database (Drupal) which administers some of SBT’s key programming.

This is a key role within the Marketing and Communications team which works with other programme teams across the charity. The post-holder provides support to the Website Manager on project management and input into general Marketing and Communication team activities.

The role requires a proactive approach to problem-solving, enthusiasm for data systems and management and significant experience of managing a non-profit database. Experience of data analysis and reporting is essential as well as confidence and ability to work in a role that supports and encourages staff across the charity.

Key responsibilities

Database Management and Administration

  • Administration and maintenance of the SBT database(s), including regular data cleansing and working with programme delivery teams to ensure accuracy and integrity of data
  • Input into the strategic development of the project and contacts databases, including the structure and set up of a new CRM and fundraising system
  • Work closely with programme teams to manage and import records 
  • Work with Website Manager and programme teams to plan and manage any database developments
  • Advising on and implementing project database development, including scoping and liaison with the external database developer
  • Lead on data protection requirements 
  • Develop data usage policies and guidelines and manage user access requirements

Database Support

  • Provide day-to-day support for staff, troubleshooting database user issues and problems, referring more complex items to the external support provider as appropriate
  • Work closely with programme teams to plan, create, run and manage reports 
  • Run database support group to enable effective and efficient use of the system across the organisation
  • Develop and provide staff training on use of the database systems
  • Create and maintain documentation of database user guides for staff

Website Support

  • Day-to-day support for Website Manager on development projects
  • Monitoring and updating of database budgets


Knowledge, Skills & Experience

Essential

  • Significant experience of managing and working with a fundraising CRM (e.g. Raiser’s Edge, Salesforce, eTapestry) including maintenance and data manipulation.
  • Significant knowledge and experience of IT systems (specifically MS Windows based)
  • Friendly and efficient customer services approach to training and supporting staff in the use of the IT systems and database
  • Project management skills for planning, prioritising and monitoring database developments and the resolution of database and IT issues
  • Ability to work across teams, manage competing priorities and staff expectations effectively
  • Experience of creating status reports for management, identifying risks and issues
  • Experience of managing relationships with external providers including monitoring and pushing through issue resolution
  • Experience of monitoring and reporting on budgets


Desirable

  • A good understanding of UK data protection regulation
  • An awareness of Institute of Fundraising Code of Fundraising Practice
  • Experience in a marketing and communications environment
  • Knowledge of Drupal 
  • Enthusiasm for and understanding of the aims and work of Scottish Book Trust and the wider arts/educational charity sector

 

Other Information

The post is based at Scottish Book Trust’s offices in Edinburgh; however, the post requires some travel, mainly within Scotland, and some out-of-office hours working, including occasional overnight stays.

Deadline for Applications

Monday 13 March 2017, 9am

Interviews will be held on Thursday 23 March

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 


 

Schools Events Manager - (Maternity Cover) - minimum 9 months, may extend to 12 months

Salary: Grade 4 (£25,000-£27,999 plus £500 touring allowance)
Reporting to: Schools Programme Manager

Job Summary

The Schools Programme team delivers a range of projects which encourage children and young people to engage with reading and writing. This Schools Events Manager role demands a thorough knowledge of children’s books and writers and a command of emerging trends and developments in the UK children’s literature sector. Highly developed project management skills are essential as is creativity and vision in planning and delivering exciting and impactful tours and events across a range of settings. You will work closely with the Schools Programme Manager and the Schools Events Administrator to create an innovative programme of events aimed at children, young people and the education sector to take in venues across Scotland and the UK.

This post line manages the Schools Events Administrator.

Key Responsibilities

  • To design, schedule and manage a creative and imaginative events programme across Scotland
  • To manage the touring programme and a programme of one-off events (approx. 7 tours per year, away from home overnight between 3 and 10 days at a time)
  • Develop and maintain mutually beneficial relationships with publishers, children’s writers/illustrators, the education/library sector and relevant children’s literature organisations, alongside the Schools Programme Manager.
  • To maintain awareness and knowledge of the UK and international contemporary children’s literature sector, including new publications and events
  • To attend events as appropriate, acting as an ambassador for Scottish Book Trust
  • Liaise with the SBT Press Officer to ensure effective press and publicity for the touring and events programme
  • To line manage the Schools Events Administrator to ensure regular updates to the Schools programme information on the website, maintenance of relevant databases and provision of effective administrative and event support
  • To work to set budgets, monitoring and evaluation systems
  • To work with the Schools Programme Manager to design and deliver the Bookbug Picture Book Prize and the Scottish Teenage Book Prize.
  • To maintain and update, with the support of the Schools Programme Administrator and Schools Events Administrator, the relevant sections of Scottish Book Trust website and affiliated sites
  • To drive the SBT van to support SBT events
  • To be responsible for the SBT van maintenance and legal compliance

 

Skills and Experience

  • Extensive knowledge of children’s and young adult books, reading and writing and their context in Scotland
  • Extensive project management and events experience
  • Experience of working with publishers, authors and illustrators
  • Experience of managing staff
  • Experience of establishing and managing partner relationships
  • Ability to plan and manage multiple priorities and work to strict deadlines
  • Clear and confident communicator, both written and verbal, with experience of engaging with a range of learning professionals and creative practitioners
  • Experience of managing budgets
  • A high level of IT literacy and competence (web 2.0, Microsoft Office, database entry)
  • Knowledge of child protection policies and event health and safety legislation
  • Degree or equivalent in a relevant area of study

 

Person Specification

  • Passionate about reading, writing and their potential to impact on young people’s lives, especially in a school setting
  • Creative, imaginative and able to assess new opportunities and build new partnerships
  • Excellent networker and confident ambassador
  • Ability to work well as part of team
  • Able to use own initiative to manage and prioritise workload
  • A full, clean UK driving licence and confident, experienced driving skills

 

Other Information

Although based at Scottish Book Trust’s offices in Edinburgh, the post-holder must be prepared to travel extensively for work-related duties

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing basic clearance from Disclosure Scotland

 

Deadline for Applications

Monday 13 March 2017, 9am

Interviews will be held week commencing 27 March

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

 

 


 

 

The Following Positions are Now Closed

 

Digital Story Telling Project – North Ayrshire 2017

Opportunity for a Creative Practitioner to work in partnership with a Library or Library Service

  • Freelance, fixed term for 6 months from mid-March 2017
  • Fixed fee of £9,000 (for 2.5 days per week or equivalent)

Background

The Digital Storyteller will work with a Scottish library in North Ayrshire to stimulate and deliver an innovative project by working with the local community to encourage and teach participants to create their own digital stories. Participants will have the option to share their stories on YouTube and/or within the library archives.

The project is based on the methodology developed by the Story Centre, an American organisation that supports individuals and organisations to use storytelling and participatory media for reflection, education, and social change. It helps create spaces for transforming lives and communities through listening to and sharing stories. More details are available at www.storycenter.org

Training and Support

Scottish Book Trust (SBT) will support the practitioner and the project throughout the residency. The technology required to run the project is funded by SBT and following the 6-month residency, will remain within the library service for future training opportunities and community engagement in digital story creation. As part of the residency, a 2-day “train the trainer” workshop will also be delivered to other staff within the service to provide a legacy for digital story telling within the local community.

The Digital Storyteller will participate in an SBT induction course, as well as a “good practice” sharing session(s) with other partners and practitioners.

Key Skills & Experience

  • An enthusiastic creative digital practitioner** with experience of working in community settings
  • Excellent communication skills for involving and inspiring a wide range of members of the public
  • The ability to motivate and engage a range of professionals to work in partnership for the delivery of shared goals 
  • Experienced and confident in project planning
  • The ability to facilitate story creation by supporting participants to find their own voice and edit their own original stories
  • Able to maintain high professional standards
  • Competent in the use of digital story telling IT equipment and software packages
  • The ability to tailor learning and engagement approaches to match the needs of diverse partners and audiences 
  • The ability to train others in the digital storytelling approach, including both professionals and volunteers

This opportunity is open to creative digital practitioners currently resident in Scotland. Applications will be accepted from anywhere in Scotland, however, we will give priority to applicants who live within reasonable commuting distance of the host library.

**A creative digital practitioner is defined as anyone employed professionally in a chosen creative practice including:

  • Personal writing/ storytelling
  • Making creative digital media
  • Supporting learners by facilitating group work where participants create individual pieces of work

Application Process for Digital Storytellers

Stage 1: Thursday 12 January – Wednesday 8 February 2017
Prospective Digital Storytellers will be able to view the job requirements on Scottish Book Trust’s website.
Job adverts will be in the respective localities and further afield from 12th January until 8th February 207.
Applications from creative practitioners should be sent directly to Scottish Book Trust

DEADLINE FOR APPLICATIONS: Wednesday 8th February 2017

Stage 2: Short listing will take place: 13/14 February 2017

Stage 3: Interviews:

Interviews will take place in North Ayrshire on 27th February 2017 (at Greenwood Conference Centre, Greenwood Gate, Dreghorn KA11 4GZ).

Stage 4: Successful candidates will be selected and allocated as per the best fit with the library/groups requiring support, in the area

Successful candidates and host libraries will be informed by Thursday 2 March 2017.

Once all successful candidates have been confirmed and freelance employment contracts signed and returned, the final confirmation from the host library will be finalised by Monday 6th March

Stage 5: Residencies will begin in mid-March in North Ayrshire.

Appointment of Digital Storytellers may be conditional on securing clearance from Disclosure Scotland. Scottish Book Trust is committed to offering equality of opportunity and will interview all applicant partnerships who meet the essential criteria for the role. This information can be made available in other formats on request. If you need assistance to submit your note of interest or have any other access needs, please contact us for advice.

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160

Copyright Considerations

  • Ownership of the copyright in and to any material, created by the Digital Storyteller resulting from the residency shall vest solely in the Digital Storyteller, as appropriate;
  • Ownership of the copyright in and to any material, created by the participants on the workshops resulting from the residency shall vest solely with the said participants, as appropriate; 
  • Saltcoats Library and Scottish Book Trust and Scottish Government will be able to use the material produced on any of their own print, online media channels and archive facilities to promote the work of the Digital Storytelling programme, or the roles of the partners, upon copyright holders’ signing a copyright release form for their work, stating they are happy for it to be used for these purposes only.

 


 

Reader Development Co-Ordinator

 Salary: Grade 3 (£21,000-£24,999)

 

Job Summary

Working as part of the Reader Development Team, this role is key to the continued development of Scottish Book Trust’s audience by delivering major projects which inspire people across Scotland to enjoy reading and creative writing and which bring additional value to practitioners and organisations across the sector, both locally and nationally. The role plays a significant part in developing and sustaining the partnerships which are central to the delivery of these projects.

The post reports to the Head of Reader Development.

 

Key responsibilities include:

  • Supporting the Head of Reader Development, in consultation with other teams as appropriate, to develop an annual delivery plan for the Reader Development programme
  • Working with the Head of Reader Development, identify and initiate relationships with key partner organisations on a national and local level to support and facilitate the delivery of the Scottish Book Trust programme
  • Contributing to the design and implementation of partner consultations to inform programme development 
  • Maintaining partner relationships for core aspects of the programme –particularly with publishers, authors and outreach partners
  • Programming and project management of certain aspects of the team’s project delivery – particularly around public events and outreach partners.
  • In consultation with Head of Reader Development, agreeing and monitoring project budgets for elements of the RD programme
  • Supporting the Head of Reader Development to develop the strategy to grow partners’ year-round engagement with the SBT offer
  • Contributing to the maintenance of team planning, monitoring and reporting tools
  • Supporting the delivery of team evaluation requirements
  • Working with other SBT teams to identify and develop cross-marketing opportunities to optimise engagement with the Reader Development offer 
  • Keeping abreast of new initiatives and approaches within reader development practice

 

Skills and Experience

  • At least 3 years of experience working in an arts environment in a co-ordinating role
  • Degree or equivalent experience in a relevant area
  • High level of IT skills, including experience in using social media to engage with audiences
  • Clear and confident communicator, both written and verbal, with experience of engaging with a range of professionals and creative practitioners
  • Some experience of project management and evaluation tools
  • Some experience of current reader development practices desirable
  • Experience of working with a range of stakeholder organisations
  • Some experience of delivering outreach work

 

Person Specification

  • Passionate about books, reading, writing and their potential to impact on people’s lives
  • Creative, imaginative and able to assess new opportunities and build new partnerships
  • Professional and approachable, skilled in forming good working relationships both internally and externally
  • Ability to work well as part of team and across teams
  • Able to use own initiative to manage and prioritise workload
  • Willing and able to travel as required, including the occasional overnight stay

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing clearance through the PVG scheme administered by Disclosure Scotland.

Deadline for Applications

Friday 24 February, 5pm

Interviews will be held on Tuesday 7 March

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com 
For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160