Vacancies

Current Vacancies

Office and HR Administrator

Permanent, part-time post

PR Assistant

Permanent, part-time post

Readers in Residence

Freelance, fixed term 12 months from May 2015

 


 

 

Office and HR Administrator

Salary Range: £18,000 - £21,000 per annum pro rata

Hours: 24 hrs per week over 5 days

Job Summary

Based at Scottish Book Trust’s offices in Edinburgh and reporting to the General Manager, this post is responsible for maintaining an effective and efficient office environment by managing contracts and processes around property and garden maintenance, security, office cleaning, office supplies, printers, other office equipment and Health & Safety. The post also provides assistance to the General Manager’s role, including maintenance of the HR systems and processes and administrative support to the Management Team and the Board.

Key responsibilities:

HR Support

  • Maintain confidential staff HR records including absence, holidays, TOIL, appraisals and equalities monitoring
  • Produce periodical statistical reports on HR issues for monitoring and management purposes 
  • Provide administrative support to line managers for the recruitment process
  • Be a first point of contact for day to day HR queries

Office Administration

  • Procurement, maintenance and monitoring of office and building equipment 
  • Purchase and stock control of office stationery and other consumables; printer inks and cartridges; kitchen and toilet supplies
  • Setting up and clearing meeting rooms to support recruitment, Board, management and other staff meetings
  • Meeting and greeting visitors and responding to general telephone and email enquiries
  • Providing general administrative support and diary management to the General Manager and the other members of the Senior Management Team as required

Building and Garden Maintenance

  • Monitor the systems and manage the contracts for building security 
  • Manage the contracts for the maintenance of the garden and external fabric of the building to ensure SBT leasehold responsibilities are met and the garden appropriately maintained for public access
  • Ensure office interiors are properly maintained 
  • Manage the office cleaning contract and support SBT’s environmental policy by managing the refuse and recycling processes 
  • Manage and monitor cost effective utilities provision and maintain the organisation’s carbon reporting systems

Health & Safety
Be a first point of contact for Health & Safety matters, including first aid supplies and training

Skills and Experience

  • 2 years experience of office management including Health and Safety and property management
  • Experience of managing a range of contracts with external providers
  • Budget management and price negotiation skills
  • Competent in MS Outlook, Word, Excel and other MS Office software
  • Excellent written and verbal communication skills
  • Excellent problem-solving skills and ability to use own initiative 
  • Excellent priority planning and administration skills, including attention to detail
  • A friendly can-do approach to providing a high quality support service across the organisation
  • Knowledge of HR systems and practices is desirable
  • Awareness and experience of maintaining confidentiality
  • An interest in books and literacy would be advantageous

 The post is based at Scottish Book Trust offices in Edinburgh. The job description also includes any other duties which may be incidental to the above duties but which are necessary to meet the demands of the employer and Scottish Book Trust business.

To Apply

To apply, please fill out the Scottish Book Trust Application Form in full, along with the Equal Opportunity form, and return them by email to info@scottishbooktrust.com by no later than Friday 13 February 2015 at 5.00pm.

Scottish Book Trust is an equal opportunities employer and welcomes applications from disabled people. We will interview all applicants who meet the essential criteria for the job. This information is available in large print format on request. If you need assistance with making your application or have any other access needs, please contact us for advice.

 

 

PR Assistant

Permanent, part-time post

Reporting to: PR Manager
Salary:  £18,000 per annum pro-rata
Salary band: Grade 2; £18,000 - £21,000
Hours of work: 4 days per week from 1st April 2015

Background

 Scottish Book Trust believes that books and reading have the power to change lives. We work with partners throughout the country to inspire, support and challenge the people of Scotland to fulfil their potential as readers and writers and celebrate reading in all its forms.

 We give free books to every child in Scotland to ensure families of all backgrounds can share the joy of books at home

  • We work with teachers to inspire children to develop a love of reading, creating innovative classrooms activities, book awards and author touring programme.
  • We support Scotland’s dynamic writing community with awards, training and mentoring
  • We fund all kinds of author events for the public to enjoy and promote Scottish writing to people worldwide

Key Responsibilities

The post-holder will work with the PR Manager to maximise media coverage for a range of programmes.

 Assist in the coordination and delivery of media coverage for Scottish Book Trust’s author touring programme

  • Assist in the coordination and delivery of a media campaign for the annual Book Week Scotland 
  • Assist in the coordination and delivery of media coverage for the Bookbug programme, including the annual Bookbug Week
  • Support the PR Manager with the execution of media plans for all Scottish Book Trust projects

Day to day duties

  • Research, write, edit and distribute press materials to targeted media
  • Assist in the organisation of events including photocalls
  • Assist in managing and maintaining relationships with key press contacts/publications
  • Maintain and develop media distribution lists
  • Contact media outlets to arrange press coverage
  • Contribute creative ideas for press pitches
  • Record, analyse and report upon media coverage

Knowledge, skills and experience

The post calls for an enthusiastic and creative person with the ability to work independently, be highly organised and able to meet strict deadlines.

 Previous experience in PR or media relations in Scotland essential

  • Excellent communication and interpersonal skills
  • Event planning experience
  • Strong writing skills
  • Knowledge and experience of the literature sector desirable
  • Educated to degree level in English, public relations, communications or journalism

The post is based at Scottish Book Trust offices in Edinburgh. The job description also includes any other duties which may be incidental to the above duties but which are necessary to meet the demands of the employer and Scottish Book Trust business.

Book Week Scotland is a celebration of books and reading funded by Creative Scotland and managed by Scottish Book Trust. In November each year, people of all ages and of all walks of life come together in libraries, schools, community venues and workplaces to share and enjoy books and reading. They are joined in this celebration by Scotland’s authors, poets, playwrights, storytellers and illustrators to bring a packed programme of free projects and events to life.

The Bookbug programme is funded by the Scottish Government and managed by Scottish Book Trust. The programme gifts 4 free packs of books to every child in Scotland at various stagesof development, and also runs free song and rhyme sessions at libraries and community venues across the country. The aim of the programme is to give every child in Scotland a lifelong love of reading.

The Scottish Friendly Children’s Book Tour is sponsored by Scottish Friendly Assurance and managed by Scottish Book Trust. The tour takes the very best UK and international authors directly into schools across Scotland and the UK to inspire a love of reading, writing and illustration. 

To Apply

To apply, please fill out the Scottish Book Trust Application Form in full, along with the Equal Opportunity form, and return them by email to helen.croney@scottishbooktrust.com by no later than Monday 9 February, 2015 at 5.00pm.

Scottish Book Trust is an equal opportunities employer and welcomes applications from disabled people. We will interview all applicants who meet the essential criteria for the job.
This information is available in large print format on request. If you need assistance with making your application or have any other access needs, please contact us for advice.

 

 

Readers in Residence

Opportunity for Creative Practitioners to work in partnership with a Library or Library Service

  • Freelance, fixed term 12 months from May 2015
  • Fixed fee of £10,800 (for 2.5 days per week or equivalent)

The role
Scottish Book Trust (SBT) wishes to appoint a number of Readers in Residence who will work with Scottish libraries to stimulate and deliver innovative projects around reading. The content of the residencies will be shaped by the aptitudes and interests of each Reader in Residence and the needs of their partner library or library service.

For the first nine months of the contract the Reader will work within a library/library service and the community it serves.

For the remaining three months the Reader will develop their own work, with the exception of three days which will be spent working with the library/library service to support evaluation and legacy.

Each residency will hold a project budget of £1000, in addition to the fee, to support the work. SBT will also be available to offer advice and support on an ongoing basis throughout the residencies.

Each Reader will be expected to participate in an SBT induction day and an interim networking day. They, and their partner library/library service, will also deliver activities and/or events to support related Scottish Book Trust programmes, including our annual participation campaign, Journeys, and Book Week Scotland 2015 (last week of November 2015 – final dates TBC) through events and projects.

SBT also plans to share good practice from the residencies with other partners and practitioners.

Requirements
A Reader must have/be:

  • A creative practitioner with experience of working in community settings
  • Confident about the planning, communication and partnership working involved in working on projects of this kind
  • Some experience of working on projects with a range of different partners and goals
  • The confidence and enthusiasm to act as an advocate for reading

This opportunity is open to creative practitioners currently resident in Scotland. The programme is open to submissions from anywhere in Scotland; however we will seek to fund a spread of residencies that will encompass urban, rural and remote areas, including islands. We welcome applications from practitioners interested in working in Gaelic and Scots contexts.

A creative practitioner is defined as anyone employed professionally in a chosen creative practice.
For example, this could be a writer, visual artist, dancer, playwright, journalist, craft maker or any other creative field, as long as it is the professional practice of a creative discipline: a poet, writer or actor would be suitable, while a librarian or community worker would not.

Please note, prospective Readers who are currently employed by a local authority council or school in the role of librarian cannot note an interest to work with that same authority as part of this application. They may still note interest but must offer to work with other Local Authorities as partners.


Application Process for Readers in Residence

Stage 1 (this stage): January 2015
Notes of interest from creative practitioners should be made directly to Scottish Book Trust via the online form (see link below).
DEADLINE FOR NOTES OF INTEREST: Friday February 13th, 5pm

Stage 2: February - March
The notes of interest will be reviewed by interested libraries/library services who will contact prospective Readers to discuss the possibility of partnerships.

Stage 3: March, April
Joint applications will be made by host libraries/library services and interviews will take place to appoint the residencies.
DEADLINE FOR JOINT APPLICATIONS: Friday March 27th, 5pm
INTERVIEWS, APPOINTMENTS: Early April

Residencies will begin in May 2015.

The appointed Readers in Residence will be contracted by Scottish Book Trust. Appointment of Readers may be conditional on securing clearance from Disclosure Scotland.

Scottish Book Trust is committed to offering equality of opportunity and will interview all applicant partnerships who meet the essential criteria for the role. This information can be made available in other formats on request. If you need assistance to submit your note of interest or have any other access needs, please contact us for advice.

How to Apply

Notes of interest should be submitted by completing the online form here:
https://www.surveymonkey.com/s/RinR2015

The closing date for notes of interest is 5pm on Friday 13 February 2015.

Creative Practitioners will be contacted by a library representative if they are being considered for a residency by the end of March. SBT will not contact creative practitioners who are not chosen by a library service.

If you have any queries, please contact Sasha de Buyl on 0131 524 0182 or sasha.debuyl@scottishbooktrust.com

The Readers in Residence programme is supported by Creative Scotland.