Vacancies

Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community. For further information, please see the attachments below.

If you have any queries, please contact recruitment@scottishbooktrust.com, or call us on 0131 524 0160

Thank you for your interest in Scottish Book Trust. There are currently no vacancies.

 

Closed for Applications

Early Years Outreach Administrator

Salary: Grade 2: £18,500 - 20,999
Reports to: Early Years Outreach Manager
Full Time, Permanent

Job Summary

Scottish Book Trust's (SBT) Early Years programme delivers Bookbug, Scotland's national book gifting programme, providing free, high-quality book bags to every baby, toddler, three-year-old and P1 child in the country. Supporting the book-gifting programme, our outreach work aims to support vulnerable families to access the benefits of Bookbug, by training a range of staff and third sector volunteers across all 32 local authorities in Scotland to incorporate elements of Bookbug into their work.

The Early Years Outreach Administrator plays a key role in ensuring the successful delivery of the Bookbug Outreach Programme by providing reliable and efficient administrative support to the Early Years Outreach Manager and Co-ordinator.

Key Responsibilities

  • In collaboration with the Early Years Outreach Manager, plan and manage the steering groups' meeting schedule
  • Provide administrative support to steering groups meetings, including related correspondence, minute taking and other follow-up work
  • Produce insightful and informative training updates for presentation at steering group meetings and dissemination to the group
  • Support the Outreach Manager in setting up other external meetings
  • Assist the Outreach Manager and Co-ordinator with a range of administrative tasks across the programme including:
    • mailing out resources, programme information and web links
    • dealing with basic-level programme enquiries
    • organising incentives for case studies


Training

  • Review Bookbug for the Home written reports, highlighting positive/constructive feedback and bring to bi-weekly team meetings
  • Ensure relevant information is shared with Early Years Programme Development Manager
  • Forward information regarding possible case studies to Outreach Co-ordinator for follow-up
  • Monitor feedback from trainees, trainers, steering groups and other external contacts
  • Send monthly trainee data updates to local Bookbug Co-ordinators
  • Compile bi-annual summaries of the shared practice reports for dissemination to steering group members
  • Research and contact new organisations who may benefit from training and liaise with the Early Years Training Administrator for follow-up
  • Follow up opportunities to promote the Outreach Training Programme in relevant newsletters or publications (both print and online), in collaboration with the Press Officer as appropriate


Bookbug Programme

  • Shared responsibility for monitoring and answering general enquiries from the Bookbug Inbox with Operations Administrators and Training Administrator
  • Correspond with local Bookbug Co-ordinators to obtain information required to support the programme
  • Co-ordinate and support attendance at external events to promote Outreach
  • Be main point of contact for Early Years Music and Story Specialists (EYMSS) and keep them up-to-date on programme developments, including any upcoming projects which may require their involvement
  • Provide administrative and marketing support for Bookbug sessions taking place at shopping centres:
    • Develop relationships with shopping centres and other external venues
    • Work with Print & Marketing Co-ordinator to design and print shopping centre marketing materials
    • Research and form relationships with relevant local groups (such as Parent & Toddler groups) to promote shopping centre sessions
  • Represent the Bookbug programme as appropriate at conferences, network meetings and events

 

Skills and Experience

  • An experienced office administrator, including minute-taking
  • Excellent communication skills, both written and verbal
  • Experience of managing effective external relationship and contacts and comfortable representing the organisation externally
  • Highly competent IT skills – particularly confident with Microsoft Office
  • Familiarity with databases, handling and analysing data
  • Ability to research, produce and present written and verbal reports
  • Excellent organisational and time-management skills, with the ability to work with multiple priorities
  • Ability to work as part of a team and across teams, as well as the ability to self-motivate
  • A friendly and approachable manner, taking a pride in working to high standards
  • An interest in literature and the early years development

 

Other information

The post involves occasional travel within Scotland and out-of-office-hours work from time to time, including occasional evenings and weekends.

Closing date for applications: Midday, Monday 11 July 2016

Interview date: Monday 18 July 2016

 

How to apply

To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to recruitment@scottishbooktrust.com  

For further information, please contact recruitment@scottishbooktrust.com, or call 0131 524 0160