Current Vacancies

Early Years Outreach Co-ordinator

Closing date: Monday 22 September 2014 at noon


Early Years Outreach Co-ordinator
Salary: Circa £20,000 p.a. full time, permanent
Reporting to: Early Years Outreach Manager

Scottish Book Trust is the leading charity for the promotion of literature, reading and writing in Scotland. We develop innovative projects to encourage adults and children to read, write and be inspired by books.

Scottish Book Trust’s Early Years programme delivers Bookbug, Scotland’s national book gifting programme, providing free, high quality books for every baby, toddler, three and five-year-old in Scotland.

To support the book-gifting programme Bookbug runs a national outreach programme, providing training for local authority staff across Scotland to run Bookbug Sessions. These are free sessions of stories, songs and rhymes for birth to 4-year-olds which encourage parents to sing, cuddle and read with their children.

The outreach programme also provides assistance to vulnerable families across Scotland who may have problems accessing public Bookbug Sessions. This involves training Early Years professionals to introduce elements of Bookbug Sessions into the homes of families as part of their routine visits.

We are seeking an organised and motivated individual with a keen eye for detail, to support the Early Years Outreach Manager to ensure the successful delivery of the outreach training programme. The ideal candidate will have excellent written and oral communication skills, be confident in the use of all Microsoft Office applications, and be able to develop and maintain strong relationships with key stakeholders. A background in project management and experience of using evaluation processes would also be an advantage.

Job Summary
The Outreach programme provides help to vulnerable families across Scotland to access Bookbug Sessions. It does this by training Early Years professionals – social workers, health visitors etc. – to introduce Bookbug Sessions into the homes of families as part of their routine visits. Reporting to the Early Years Outreach Manager, the postholder ensures successful delivery of the Outreach training programmes.

Key responsibilities

Leading on co-ordination of training days:

  • Setting training dates and disseminating these to steering groups/local authorities
  • Liaising with and booking the Freelance Trainers
  • Booking venues and refreshments for training
  • Collating trainee names and contact details, including developing attendance sheets
  • Liaising with trainees and acting as a key point of contact for them
  • Liaising with local authorities about integrating training with local CPD sign-up systems
  • Setting up and managing shared practice days for local authorities

Leading on co-ordination of resources for training:

  • Sourcing suppliers, organising quotes, and negotiating on unit price
  • Working with suppliers to create bespoke products where necessary
  • Co-ordinating delivery of bulk supply of resources to Spring Distribution (current contracted distribution company)
  • Co-ordinating picking, packing and delivery of resources by Spring to training days

Leading on co-ordination of print for training and outreach work:

  • Working with the Print & Marketing Co-ordinator to create print briefs for various printed items 
  • Developing content and editing and proofing print materials (e.g. Session Leader Handbook, Story Time Handbook)

Arranging Outreach steering group meetings

Supporting the Early Years Outreach Manager including:

  • Updating the Programme and project plans
  • Reporting on key milestones
  • Ensuring training is recorded on the master training spreadsheet
  • Producing performance reports for internal and external use

Supporting the evaluation of the Outreach Programme by undertaking tasks such as:

  • Liaising with external evaluation companies and supporting them where required
  • Establishing and managing data collection systems to report on trainee statistics (e.g. number of families that have had Bookbug for the Home delivered to them, number of Story Time Sessions delivered by LA)
  • Developing evaluation forms (e.g. trainee satisfaction)
  • Approaching trainees to take part in Case Studies

Providing general support to the Outreach Programme (setting up meetings, sending out post, etc.)

Additional training programme duties:

  • Delegating workload to the EY Outreach Administrator
  • Developing content for and editing/proofing the monthly training newsletter 
  • Delivering presentations to external stakeholders and chairing meetings occasionally, on behalf of the Early Years Outreach Manager 

Representing the Bookbug programme when necessary and deputising for any member of the Early Years team as appropriate at conferences, network meetings and events

Person Specification

  • Excellent organisational skills and attention to detail
  • Excellent written and oral communication skills
  • Competent in the use of Microsoft Word, Excel, Powerpoint, Office, Publisher and familiarity with databases and information management
  • Skilled network builder; able to develop, maintain and use networks of key stakeholders and contacts
  • Excellent time management skills with the ability to manage multiple priorities
  • Experience of evaluation processes
  • Ability to work as part of a team and to self-motivate
  • Well-versed in project planning and management 
  • Interest in literature and the Early Years 
  • Willing and able to travel throughout Scotland and to work out of office hours on occasion.

The Early Years Outreach Co-ordinator will be based at Scottish Book Trust’s offices in central Edinburgh; however the post holder must be prepared for some infrequent travel for work-related duties and out of hours working.

To Apply

For informal discussion about this role please contact Hazel Benzie, Early Years Outreach Programme Manager on 0131 524 0183 or by email

To apply, please fill out the Scottish Book Trust Application Form in full, along with the optional Equal Opportunity form, and return them by email to by no later than Monday 22 September 2014 at noon. Interviews will be held on Thursday 2 October 2014 at our Edinburgh office.

Equal Opportunities
Scottish Book Trust is an equal opportunities employer and welcomes applications from disabled people. We will interview all applicants who meet the essential criteria for the job.
This information is available in large print format on request. If you need assistance with making your application or arrangements made for interview, please contact us for advice.

Disclosure Scotland

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing clearance through the PVG scheme administered by Disclosure Scotland.