Thank you for your interest in joining our team. Scottish Book Trust is committed to promoting Equality, Diversity and Inclusion and welcomes applications from all sectors of the community.

We are currently recruiting for the following positions: 

Fundraising Manager
Schools Outreach Co-ordinator
Early Years Operations Administrator (maternity cover)


Fundraising Manager

Salary Range: Grade 5: £26,000 - £32,000 p.a. full-time

Job Summary
Reporting to the Director of Marketing and Communications (DMC), the Fundraising Manager (FM) supports the DMC in developing Scottish Book Trust's 3 year Fundraising Strategy out of which an annual fundraising plan will be devised. The FM is responsible for the implementation, management and delivery of SBT’s fundraising plan, including setting and meeting fundraised income targets.

Under the guidance of the DMC, the postholder creates compelling fundraising offers and key messages for both existing and potential donor streams, including trusts & foundations, corporates, individual giving and major donors.
The FM plays a lead role in nurturing high-quality, long-lasting relationship with SBT’s supporters, donors, sponsors and other high-profile stakeholders.
The postholder uses a high degree of digital literacy and expertise to make the most of SBT’s website and social media as fundraising channels.

Key Responsibilities

  • Work closely with the DMC to support the creation of SBT's Fundraising Strategy: researching and developing fundraising approaches for each of the donor/supporter streams: trusts & foundations, major donors, individual and corporate giving and sponsorships
  • Project manage the implementation of SBT's fundraising plan to agreed timelines, ensuring delivery across the range of SBT's fundraising opportunities, setting priorities and targets as appropriate
  • Monitor and report on progress against income targets to the DMC, flagging risks and recommending revisions and changes to activity as appropriate
  • Work closely with the various Heads of Programmes to identify appropriate fundraising opportunities 
  • Devise effective funding applications/bids/proposals for SBT's range of programmes and activities 
  • Identify and develop supporter relationships from a range of networks and sources 
  • Produce budgets for bids and applications
  • Set up, manage and report against budgetary targets for fundraising’s departmental costs 
  • Establish and manage data collection and administration processes, making efficient use of the charity’s contacts database 
  • Produce compelling performance and evaluation reports for funders and other donors and prepare the related financial reports
  • Develop key fundraising messages and work closely with the marketing and website teams to promote SBT’s fundraising profile through digital and print media
  • Promote SBT’s brand at appropriate conferences, forums and other networking events
  • Maintain up to date fundraising knowledge and develop relevant professional skills
  • Maintain expertise around tax efficient giving 
  • Proactively inform and advise colleagues on the fundraising environment and related issues

Knowledge, skills and experience

  • A minimum of three years' experience in a fundraising role
  • A proven track record in meeting significant fundraising targets
  • A proactive and creative approach to identifying funding opportunities
  • Demonstrable experience of writing successful applications to trusts & foundations
  • Demonstrable experience of managing and growing individual giving programmes
  • Experience of developing and managing relationships with corporate partners
  • Superior verbal communication skills, including delivering presentations both internally and externally
  • Excellent written communication skills: experienced in creating lucid reports and persuasive and compelling fundraising propositions
  • The ability to build strong and lasting relationships and work collaboratively
  • Experience of managing budgets, strong business and entrepreneurial skills 
  • Confident advocacy and ambassadorial skills 
  • The ability to juggle a diverse workload with tight deadlines and multiple priorities
  • High degree of digital communication skills
  • Proficient IT skills and the ability to self-support administratively
  • Enthusiasm for and understanding of the aims and work of Scottish Book Trust and the wider arts/educational charity sector

Other Information

The Fundraising Manager is based at Scottish Book Trust's offices in central Edinburgh, however the post holder must be prepared to travel occasionally for work-related duties.

The post may involve working with young people, therefore appointment will be conditional upon securing Basic Disclosure level clearance from Disclosure Scotland.

Deadline for Applications
Tuesday 5 January 2016, 9am

How to apply
To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to

For further information, please contact, or call 0131 524 0160


Schools Outreach Co-ordinator

Salary: circa £20,000 per annum (Full time)
Reports to: Head of Schools Programme

Job Summary
The Schools Programme team delivers a range of projects which encourage children and young people to engage with reading and writing, including the Children’s Book Touring and events programme, the Scottish Children’s Book Awards, Authors Live – a series of world class children’s author and illustrator events, live-screened to schools and libraries - as well as high quality resources and CPD for teachers.

This post encompasses effective delivery in the following three areas:

  1. Coordination of the Schools Champions Programme 
  2. Coordination of the Scottish Children’s Book Awards’ Shared Reading Programme
  3. Co-ordination of Audience Development for the Schools programme

You will work closely with the Head of Schools, the Schools Programme Manager and Schools Resource Developer, along with the Marketing Team. Externally you will work with Scottish Book Trust’s (SBT) programme partners, teacher/school librarian champions and Shared Reading contacts.

Key Responsibilities

  • Programme administration, including application processes, managing participation agreements and recording participation
  • Organise and coordinate resource distribution to schools and other Local Authority contacts
  • Establish and manage productive external relationships with teachers, librarians and other professionals
  • Work closely with schools to promote these and other suitable SBT programmes 
  • With the support of the Schools Resource Developer and the Marketing Team, coordinate delivery of programme content to SBT website, showcasing and disseminating the content effectively
  • Ensure SBT’s Learning blog and online learning presence is promoted widely and networked across appropriate platforms (engaging practitioners)
  • Plan and deliver programme-related events/sessions
  • Coordinate the impact assessment of the programme
  • Manage Scottish Book Trust’s book donations and overstock
  • Attend events, where appropriate act as ambassador for SBT
  • Be an active member of Schools Team, feeding into the strategic development of the programmes

Skills and Experience

  • Significant experience of working with schools and other professional practitioners
  • Significant experience of running multiple projects simultaneously and working to strict deadlines
  • Significant experience of events and project management
  • A high level of IT literacy and competence (internet, Microsoft Office, database entry)
  • Clear and confident communicator, both written and verbal, with experience of engaging with a range of learning professionals and creative practitioners and managing productive relationships
  • Knowledge of children’s and young adult books, reading and writing and their context in Scotland 
  • Substantial administrative experience, including planning mail-outs, processing bookings, registrations and logging events data
  • Experience of monitoring budgets
  • Degree or equivalent in a relevant area of study
  • A full clean UK driving licence

Person Specification

  • Passionate about children’s and young adult books, reading, writing and their potential to impact on young people’s lives, particularly in an educational setting
  • Interested in literacy as part of the curriculum
  • Creative, imaginative and able to assess new opportunities and build new partnerships
  • Flexible approach with the ability to work well as part of a team
  • Able to use own initiative to manage and prioritise workload
  • Willing and able to travel as required, including the occasional overnight stay

Other Information
The Schools Programme Administrator will be based at Scottish Book Trust’s offices in central Edinburgh, however the post holder must be prepared to travel for work-related duties and carry out some out of hours working.

The post may involve working with young people and vulnerable adults, therefore appointment will be conditional upon securing basic clearance by Disclosure Scotland.

Deadline for Applications
Wednesday 9 December 2015, 5pm

Interviews will be held on Wednesday 16 December 2015

How to apply
To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to

For further information, please contact, or call 0131 524 0160



Early Years Operations Administrator (maternity cover)

Salary: £18,000 per annum (full-time)
Reports to: Early Years Operations Manager

Scottish Book Trust is the leading charity for the promotion of literature, reading and writing in Scotland.

Scottish Book Trust’s Early Years programme delivers Bookbug, Scotland’s national book gifting programme, providing a free, high quality, book bag for every baby, toddler, three-year-old and P1 child in the country.

The Early Years Operations Administrator provides reliable and efficient administration to support the smooth-running of the Early Years office, with a particular focus on operational aspects.

Principal Responsibilities

Operations and logistics:

  • Administrating bag distribution including checking and filing of monthly stock records from SBT’s distribution company
  • Compiling bag delivery spreadsheets (quarterly) and Primary 1 bag deliveries (annually), liaising with SBT’s distribution company and Bookbug Co-ordinators 
  • Co-ordinating resource requests from Bookbug Co-ordinators 
  • Co-ordinating overstock of Early Years books and being main point of contact for book donations, seeking assistance from part-time EY Administrators where necessary
  • Processing book submissions for Bookbug Bags:
    • Accompanying Early Years Operations Manager to publisher visits in London
    • Being publishers’ main point of contact for enquiries
    • Keeping records of agreed submission titles and cross-checking against those delivered
    • Taking delivery of submissions including counting and storing
    • Checking, chasing and recording unit costs
    • Sending out hard copies to selection panel members


  • Helping to evidence the impact of the Bookbug Programme by gathering all required Early Years audience statistics at given points through the year (Bookbug sessions, SBT conferences, competitions, Bookbug pack recipients, Library Challenge, Bookbug Week) 
  • Being the first point of contact for all Early Years operations enquiries, including managing Bookbug email account and fielding general phone enquiries 
  • Following up on actions resulting from Early Years phone/email enquiries
  • Ensuring that all Early Years information and contacts on the Scottish Book Trust database are accurate and up to date and running reports when necessary
  • Co-ordinating any Early Years mailings, including weekly Early Years/Co-ordinators email
  • Preparing Annual Partnership agreements for local authorities and NHS boards, sending out and monitoring return of signed agreements
  • Organising internal and external meetings (e.g. team meetings, Bookbug Co-ordinator steering group, external meetings for Early Years Operations Manager and Head of Early Years) 
  • Minute taking at internal and external meetings where necessary, including typing up and dissemination 
  • Managing work experience interns when they are employed
  • Assisting with organisation of one off Bookbug events
  • Booking couriers
  • Representing the Bookbug programme when necessary and deputising for any member of the Early Years team as appropriate at conferences, network meetings and events

Person Specification

  • An experienced office administrator
  • Excellent communication skills
  • First-rate IT skills including confident use of all Microsoft Office software packages
  • Familiarity with databases, information management and mail merging.
  • Excellent organisational skills and time management, with the ability to manage multiple priorities
  • Ability to work as part of a team and to self-motivate
  • Interest in literature and the early years
  • Willing to travel throughout Scotland on occasion and to work out of office hours, if required, including occasional evenings and weekends.

Appointment will be conditional on securing basic clearance from Disclosure Scotland

Deadline for Applications
Monday 7 December, 9am

Interviews will be held on Monday 21 December 2015

How to apply
To apply for this post please complete a Scottish Book Trust Application Form along with the Equal Opportunities form and email them to

For further information, please contact, or call 0131 524 0160





 The following positions are now closed for applications




Director of Marketing and Communications

This position is now closed for applications

Salary: circa £45k p.a. full-time

Reporting to: CEO

Job Summary

A member of the Senior Management Team (SMT), the Director of Marketing and Communications (DMC) designs and leads Scottish Book Trust's (SBT) external communications strategy in support of the charity's mission, vision and values. This includes driving the strategic impact of SBT's digital presence, brand management, stakeholder, funder, and supporter engagement, as well as audience development for SBT's programmes. The DMC leads the marketing and fundraising teams and works closely with the CEO and other members of the SMT to contribute more widely to shaping and delivering the strategic direction of Scottish Book Trust's work as a whole.

Key Responsibilities

  • As a member of SMT, contribute to the development and delivery of SBT's strategic business plan
  • Devise and deliver SBT's marketing and communications strategy to ensure consistent and effective promotion of the charity's public profile in support of its charitable aims, fundraising and programme objectives
  • Lead and manage the marketing team (currently a team of 7 – not all direct reports) to achieve its strategic and tactical marketing and audience development objectives across digital, social and print media, as well as press and PR
  • Lead the research and development of SBT's fundraising strategy to optimise donor/supporter opportunities across all streams: major donors, individual and corporate giving, sponsorships and trusts & foundations
  • Set up and lead SBT's fundraising function to achieve its objectives
  • Using the diversity of SBT's communication platforms, develop deeper relationships with existing programme audiences while also devising innovative ways to reach new and under-represented audiences
  • In collaboration with the Director of Programme and programme heads, identify marketing and audience development approaches for each programme
  • Support the marketing team to implement the agreed approaches, through branding, PR, website, social media, print and direct marketing
  • Work with the Director of Programme to develop and manage evaluation plans which measure programme impacts, inform future programming design, and support SBT in the advocacy aspects of its charitable work
  • Research, develop and manage data capture processes to provide market intelligence which support audience engagement and development, brand recognition and inform strategic and programme-making decisions
  • Oversee the management and development of SBT's CRM system to increase efficiency and effectiveness
  • Set, manage and report against the marketing budget and fundraising targets
  • Attend Board meetings to report on the performance of the Marketing and Communications Team against its objectives, as well as representing SBT's work more widely
  • Act as a role model internally, actively promoting SBT's values
  • Act as an SBT ambassador, promoting SBT's work externally to influence stakeholders and supporters, and support the development of fundraising donor/sponsor relations
  • Actively manage own professional development, seeking out opportunities for continued learning and growth

Skills & Experience

  • Educated to degree level
  • A minimum of 5 years' experience at a senior level in audience development, marketing, media relations and fundraising
  • Membership of the Chartered Institute of Marketing is desirable
  • Evidence of strategic and creative thinking
  • Thorough knowledge and understanding of market research and data analysis techniques
  • Excellent understanding of strategic arts/charity marketing and audience development practice with proven experience and achievement in these areas
  • Experience of leading a fundraising function, including development of a fundraising strategy
  • Considerable experience of strategic development of websites, social media and new technology as a marketing and audience development and engagement tool
  • Considerable team leadership, line management and people development experience
  • Experience of managing significant organisational budgets
  • Strong planning and project management skills
  • Excellent written, verbal and presentation skills
  • Good knowledge of the arts/literature/educational charity sectors
  • A proven track record in marketing's contribution to business development
  • A proven track record in print production
  • Experience of working across multi-disciplinary teams, supporting senior managers and others in the marketing/communications aspects of their roles
  • Experience of reporting to the Board or executive team and representing an organisation to high profile external stakeholders


Other Information

The Director of Marketing and Communications will be based at Scottish Book Trust’s offices in central Edinburgh, however the post holder must be prepared to travel for work-related duties and out of hours working.

The post may involve working with young people, therefore appointment will be conditional upon securing basic clearance by Disclosure Scotland.