Job Title: Early Years Outreach Administrator
Salary: circa £18,000 per annum (full-time, permanent)
Reports to: Early Years Outreach Manager
Scottish Book Trust is the leading agency for the promotion of literature, reading and writing in Scotland.
Scottish Book Trust’s Early Years programme delivers Bookbug, Scotland’s national book gifting programme, providing a free, high quality, book pack for every baby, toddler, three-year-old and P1 child in the country.
The Early Years Outreach Administrator will play a key role in ensuring the successful delivery of the Outreach and Assertive Outreach Programmes by providing reliable and efficient administrative support to both the Early Years Outreach Coordinator and Manager.
- Plan viable meeting schedule for Assertive Outreach steering groups in collaboration with Outreach Manager and update calendars accordingly
- Provide administrative support to Assertive Outreach Steering Groups – set and confirm dates, circulate agendas, attend to take minutes where necessary, type up and circulate minutes to group members
- Collate actions list from steering group minutes for Outreach Manager, and set reminders to check progress
- Book venues and refreshments for training
- Send out joining information to training attendees
- Pull together attendance sheets for training dates and send to trainers
- Organise picking, packing & delivery of resources by Spring Distribution to training
- Review Bookbug for the Home Part 2 written reports and highlight any relevant information regarding possible case studies to external evaluator Blake Stevenson
- Keep records on Bookbug session stats up-to-date and accurate
- Be point of contact for Creative Scotland and provide them with specific statistics as and when requested
- Be main point of contact for Early Years Music and Story Specialists (EYMSS) and keep them up-to-date on any upcoming projects which may require their involvement
- Provide administrative support for sessions taking place at shopping centres – setting dates, ensuring necessary materials are available, and that attendance is maximised through effective promotion
- Work with Marketing Coordinator on design and print of necessary marketing materials (posters/flyers) for shopping centre sessions
- Research and form relationships with relevant local groups (such as Parent & Toddler groups) to promote shopping centre sessions with, in order to maximise attendance and build new relationships
- Represent the Bookbug programme when necessary and deputise for any member of the Early Years team as appropriate at conferences, network meetings and events
- Willing to travel throughout Scotland on occasion and to work out of office hours, if required, including occasional evenings and weekends
- Any other duties which may be incidental to the above but which are necessary to meet the demands of the employer and Scottish Book Trust business
- An experienced office administrator
- Excellent communication skills
- First-rate IT skills including confidence in the use of all Microsoft Office packages
- Familiarity with databases, information management and minute taking
- Excellent organisational skills and time management, with the ability to work between multiple priorities
- Ability to work as part of a team and to self-motivate
- Interest in literature and the early years
- Willing to travel throughout Scotland on occasion and to work out of office hours, if required, including occasional evenings and weekends.
To apply, please fill out the Scottish Book Trust Application Form in full, along with the optional Equal Opportunity form, and return them by email to email@example.com by no later than Monday 5 January 2015 at noon. Interviews will be held on Friday 16 January 2015 at our Edinburgh office.
Appointment will be conditional on securing basic clearance from Disclosure Scotland
Scottish Book Trust is an equal opportunities employer.
Scottish Book Trust, Scotland’s national literature organisation, is seeking to recruit new volunteer Board Members, one of whom will be nominated for election as Treasurer.
Scottish Book Trust builds and sustains a Scotland where everyone values and understands the power of reading and writing to transform lives and develop a vigorous, creative and economically strong nation. We inspire, support and challenge the people of Scotland to recognise and fulfil their potential as readers and writers.
With a range of successful programmes ranging from Bookbug to Book Week Scotland, Scottish Book Trust is a national charity with great achievements, high ambitions and a reputation for excellence and outstanding professional delivery.
We have recently completed an exciting three year Business Plan and secured key funding from Creative Scotland and are now looking for enthusiastic and committed Trustees to help drive the delivery of our business plan targets.
Board Membership Vacancies
We are seeking Board Members with an interest in books (in all forms), literature, education and readers and writers from all age groups and backgrounds. We are particularly keen to recruit people who could bring knowledge and expertise in the following areas:
fundraising, human resource management, equalities and diversity, an understanding of or experience of working in the arts sector,
Board Meetings are held quarterly and although this is an unpaid position, reasonable expenses incurred in attending meetings will be reimbursed.
In addition to the above vacancies, we are seeking a Treasurer when our current office bearer retires from the Board early next year. Ideally we are seeking a qualified finance professional with an excellent understanding of charity accounts and multiple funding sources. In addition to performing your role as Board Member, you will chair the Finance Committee and lead on financial aspects of the charity’s business at Board Meetings.
For further information on this role please download our role description below. For a full recruitment pack, email firstname.lastname@example.org.
Please apply by sending the Director, Marc Lambert, a CV together with a covering letter explaining how you fulfil our Board Member requirements by 14th January 5pm. Interviews for selected candidates will take place during the week beginning 26th January 2014.
For informal queries or questions, please contact Marc on 0131 524 0160 or email Marc.Lambert@scottishbooktrust.com