Vacancy: School Communities Events Co-ordinator

Applications for this position have now closed. This page is for information only.

Do you want to help us transform lives through reading and writing? We're looking for a highly organised person with experience in events management to join Scottish Book Trust as a Reading Schools Events Co-ordinator.

Job title: Reading Schools Events Co-ordinator

Contract: Fixed Term to 31 March 2025

Salary: Grade 3, Salary Band £25,000–£29,499

Hours of work: Full-time (35 hours per week). We are open to a discussion about a flexible working pattern subject to the needs of the organisation

Closing date: 10 June 2024

Location: Flexible hybrid working between home and our Edinburgh City Centre office

Benefits

• Generous holiday entitlement
• Company sick pay
• Pension with additional 5% employer contributions
• Death in service benefit
• Free access to employee assistance programme

About the job

This is an excellent opportunity for you to support Scottish Book Trust as a Reading Schools Events Co-ordinator. The position offers flexible full-time working within our School Communities Team.

Download the recruitment pack

The School Communities (SC) team delivers a range of programmes that inspire schools, learning professionals, children and young people to engage with reading and writing. Key programmes include Reading Schools, Read Write Count with the First Minister, Authors Live and a touring and events programme.

The post holder will work closely with the School Communities Manager (Reading Schools) and Reading Schools team on the development and delivery of events pertaining to the Reading Schools programme; including Ministerial visits and author ambassador visits as well as any other author event or tour that supports primary or secondary schools participating in the programme or events and tours that promote the programme to a wider audience as required.

The post holder will also work alongside the School Communities Team and Scottish Book Trust colleagues to ensure co-ordinated delivery and optimum impact for all our school community audiences.

Key responsibilities

• Coordinate the planning, delivery and evaluation of events, held both in-person and online, to support participation in Reading Schools
• Support with the planning and delivery of other School Communities event strands (such as Authors Live or touring events) as required
• Liaise with Scottish Government to provide opportunities for Ministers to engage with Reading Schools
• Research and identify opportunities to present Reading Schools and SC team information at local authority In-service days
• Organise additional author events in high schools including their feeder primary schools in collaboration with the SC Manager (Events)
• Organise events as part of the author ambassador programme 7
• Drive the SBT vehicle to deliver events at venues throughout Scotland (rural, islands and city) as required – this will include travel and hosting the visiting author
• Provide SC Manager (Reading Schools) with participation statistics and event feedback for key partners
• Co-ordinate all communications with participating schools via the Marketing team to ensure all aspects of the events administration, school participation, and arrangement logistics are carried out
• Provide support to schools participating in the Reading Schools programme when required
• Work with other teams within Scottish Book Trust to ensure knowledge, experience and contacts are shared across the organisation to aid effective programme delivery

You will have:

• Significant experience of planning, co-ordinating and delivering a range of events in schools, or similar experience of planning events for, or working with, Government Ministers
• Experience of working with authors or other creative practitioners and an understanding of their requirements during events
• Experience of working with schools, educators and other professional practitioners to develop productive relationships
• Confident in the use of IT, including Microsoft Office applications
• Exceptional organisational, planning and time management skills, with the ability to organise own workload, manage multiple priorities and meet deadlines
• Excellent written and oral communication skills
• Ability to work confidently and effectively across different teams both remotely and in person

Essential:

• For vehicle insurance purposes the postholder must be at least 21 years old and an experienced driver (minimum 2 years) with full, clean UK driving licence
• For the post holder they must be happy and confident to drive for business purposes including driving to deliver events at venues throughout Scotland (rural, islands and city) as required – this will include travel and hosting visiting authors

Other information

• The post is a hybrid role with regular attendance at Scottish Book Trust offices in Edinburgh
• The post-holder must be prepared to undertake regular travel across Scotland, including being required to be away for up to 6 days at a time for tours (typically 4 per year) as well as other occasional overnight stays
• The post will involve working with young people therefore, appointment will be conditional upon securing Full Disclosure level clearance from Disclosure Scotland